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Policies and Procedures

Listed below are our current policies and procedures, indexed by administrative division. There are three types of documents: system policies, ºÚÁÏÕýÄÜÁ¿ policies, and implementation procedures. When researching your subject of interest, please consider each subsection that applies to your policy section. 

Policy Review

All employees of ºÚÁÏÕýÄÜÁ¿, including all full-time and part-time faculty and staff, must review important policy information annually.

ºÚÁÏÕýÄÜÁ¿ Policies

All system-wide policies are located on the ºÚÁÏÕýÄÜÁ¿ Policies and Procedures webpage.

Subject Index

The symbol * denotes ºÚÁÏÕýÄÜÁ¿ documents.

Academic Affairs – ACAF

System Policies

  • 1.00- 
  • 1.01 – 
  • 1.04 – 
  • 1.05 – 
  • 1.06 – 
  • 1.21 – Appointment and Review of Endowed Chairs and Named Professorships
  • 1.30 – 
  • 1.31 – 
  • 1.33 – 
  • 1.34 – 
  • 1.35 – 
  • 1.50 – 
  • 1.60 – 
  • 1.61 – 
  • 1.73 –
  • 2.00 – 
  • 2.01 – 
  • 2.02 – 
  • 2.03 – 
  • 2.04 – 
  • 2.05 – 
  • 2.06 – 
  • 2.11 – 
  • 2.15 –
  • 2.20 – 
  • 3.03 – 
  • 3.06 – 
  • 3.09 – 
  • 3.15 – 
  • 3.40 – 
  • 4.00 – 
  • 5.00 – 
  • 7.03 – 

ºÚÁÏÕýÄÜÁ¿ Policies

Implementation

Advancement – ADV

System Policies

  • 5.04 – 
  • 5.05 – 

Board of Trustees – BTRU

System Policies

  • 1.02 – 
  • 1.04 – 
  • 1.06 – 
  • 1.09 – 
  • 1.12 – 
  • 1.14 – 
  • 1.15 – 
  • 1.16 – 
  • 1.18 – 
  • 1.19 – 
  • 1.20 – 
  • 1.22 – 
  • 1.24 – 
  • 1.25 –
  • 2.00 –
  • 2.01 – 
  • 2.03 – 
  • 3.01 – 
  • 3.02 – 

Business Affairs – BUSA

System Policies

  • 1.00 – 
  • 3.06 – 
  • 7.00 – 
  • 7.05 – 
  • 7.06 – 

ºÚÁÏÕýÄÜÁ¿ Policies

Implementation

Civil Rights and Title IX – CR

System Policies

ºÚÁÏÕýÄÜÁ¿ Policy

Communications – COMM

Implementation

Event Planning and Special Events

Implementation

Facilities Management – FCMN

System Policies

ºÚÁÏÕýÄÜÁ¿ Policies

Implementation

Administration and Finance – FINA

System Policies

  • 1.00 – 
  • 1.20 – 
  • 1.21 –
  • 1.22 –
  • 1.23 –
  • 1.24 –
  • 1.25 –
  • 1.30 –
  • 1.50 –
  • 2.06 – 
  • 2.12 – 
  • 2.13 –  
  • 2.14 – 
  • 2.15 – 
  • 2.20 –
  • 2.30 –
  • 2.40 –
  • 2.50 –
  • 2.51 –
  • 2.60 –
  • 2.70 –
  • 2.82 – Asset Management
  • 3.00 – 
  • 3.12 – 
  • 3.31 –
  • 3.35 –
  • 3.40 –
  • 3.50 –
  • 4.04 – 
  • 4.06 –  (formally BUSF 4.06)
  • 4.10 – 
  • 4.11 – 
  • 4.12 – 
  • 5.10 –
  • 5.20 –
  • 5.30 –
  • 5.40 –
  • 5.50 –
  • 5.60 –
  • 6.00 – 
  • 6.01 – 
  • 6.11 – 
  • 7.00 – 
  • 8.00 –
  • 8.01 – 
  • 8.03 –
  • 8.07 –
  • 8.10 –
  • 8.11 –
  • 8.13 –
  • 8.14 –

Implementation

  • – Chart of Accounts
  • – Agency Funds (Z Funds)
  • – Sales & Services Funds (E Funds)
  • – Internal Funds (N Funds)
  • – Records Retention
  • – Foreign Gift and Contract Reporting
  • – Foreign Gift and Contract Reporting
  • – Accounts Payable
  • – Interdepartmental Transfers
  • – Acquisition and Payment of Goods and Services
    • – Procure to-Pay Business Cycle Flowchart
  • – Wireless Communication Stipends
  • – Independent Contractor
  • – Independent Contractor Checklist
  • – Foreign Source Statement
  • – Travel
  • – Relocation and Moving Allowance
  • – Miscellaneous Accounts Receivable
  • – Card Programs
  • – Asset Management
  • – Carryforwards
  • – Cost Share
    • – In-Kind Contribution Form
  • – External Audits
  • – Participant Support Costs
    • – Participant Support Payment Form
  • – Post Award Process
  • – Pre-Awards Costs
  • – Principal Investigator Disengagement
  • – Time and Effort Reporting
  • – Subrecipient Monitoring
  • – Subrecipient Monitoring Risk Matrix
  • – Cost Transfers
  • – Cost Principles
  • – Pre-Award Financial Review of Non-Governmental Entities
  • – Cash Management
  • – Revolving Bank Accounts

Human Resources – HR

System Policies

  • 0.00 – 
  • 1.01 – 
  • 1.02 – 
  • 1.03 – 
  • 1.06 – 
  • 1.07 – 
  • 1.08 –
  • 1.09 – 
  • 1.10 – 
  • 1.12 – 
  • 1.15 – 
  • 1.18 – 
  • 1.22 – 
  • 1.24 – 
  • 1.25 – 
  • 1.27 – 
  • 1.30 – 
  • 1.33 – 
  • 1.34 – 
  • 1.36 – 
  • 1.37 – 
  • 1.38 – 
  • 1.39 – 
  • 1.42 – 
  • 1.45 – 
  • 1.48 – 
  • 1.51 – 
  • 1.57 – 
  • 1.58 – 
  • 1.60 – 
  • 1.61 – 
  • 1.63 – 
  • 1.65 – 
  • 1.66 – 
  • 1.68 – 
  • 1.69 – 
  • 1.77 – 
  • 1.78 – 
  • 1.79 – 
  • 1.81 – 
  • 1.84 – 
  • 1.85 – 
  • 1.86 –
  • 1.87 –
  • 1.89 –
  • 1.90 – 
  • 1.95 – 
  • 2.01 – 
  • 2.02 – 

Information Technology – IT

System Policies

  • 1.00 – 
  • 3.00 – 
  • 5.00 – 

Law Enforcement and Safety – LESA

System Policy

  • 6.20 –

Libraries – LIB

ºÚÁÏÕýÄÜÁ¿ Policies

Office of Research – RSCH

System Policies

  • 1.00 – 
  • 1.01 – 
  • 1.02 – 
  • 1.03 – 
  • 1.04 – 
  • 1.05 – 
  • 1.06 –
  • 1.07 –
  • 1.08 –
  • 1.10 –
  • 5.03 –

Student Affairs – STAF

Campus Recreation

ºÚÁÏÕýÄÜÁ¿ Policies

Disability Services

ºÚÁÏÕýÄÜÁ¿ Policy

Health Education

Implementation

Health Services

ºÚÁÏÕýÄÜÁ¿ Policies

Student Life

ºÚÁÏÕýÄÜÁ¿ Policies

Implementation

University Administration – UNIV

System Policies

  • 1.00 – 
  • 1.51 – 
  • 1.52 – 
  • 1.60 – 
  • 1.70 – 
  • 2.00 – 
  • 2.10 – Prohibited Consensual Relationships
  • 2.50 – 
  • 3.03 –
  • 3.04 –
  • 4.00 – 
  • 5.50 – 
  • 6.00 –
  • 7.00 – 
  • 7.01 –
  • 8.00 – 

ºÚÁÏÕýÄÜÁ¿ Policy

Implementation

University Development – DEVL

System Policy

  • 1.00 – 

Implementation

Vehicle Management and Parking Services – VMPS

System Policies

  • 2.00 – 
  • 3.15 –
  • 4.00 – 
  • 5.00 – 
  • 6.00 – 

Implementation