ºÚÁÏÕýÄÜÁ¿

Listed below are our current policies and procedures, indexed by administrative division. There are three types of documents: system policies, ºÚÁÏÕýÄÜÁ¿ policies, and implementation procedures. When researching your subject of interest, please consider each subsection that applies to your policy section. 

---

Subject Index

The symbol * denotes ºÚÁÏÕýÄÜÁ¿ documents.

---

Academic Affairs – ACAF

System Policies

• 1.00- 
• 1.01 – 
• 1.04 – 
• 1.05 – 
• 1.06 – 
• 1.15 – 
• 1.21 – Appointment and Review of Endowed Chairs and Named Professorships
• 1.30 – 
• 1.31 – 
• 1.33 – 
• 1.34 – 
• 1.35 – 
• 1.50 – 
• 1.60 – 
• 1.61 – 
• 1.73 –
• 2.00 – 
• 2.01 – 
• 2.02 – 
• 2.03 – 
• 2.04 – 
• 2.05 – 
• 2.06 – 
• 2.11 – 
• 2.15 –
• 2.20 – 
• 3.03 – 
• 3.06 – 
• 3.09 – 
• 3.15 – 
• 3.40 – 
• 4.00 – 
• 5.00 – 
• 7.03 – 

ºÚÁÏÕýÄÜÁ¿ Policies

• * 1.18 – Change of Status to and from Tenure-Track Faculty or Instructor to Senior Instructor
• * 1.70 – Continuing Education
• * 6.01 – Graduate Faculty Selection and Evaluation Policy
• * 6.02 – Graduate Faculty Workload
• * 7.04 – Teaching and Productive Scholarships (TAPS)
• * 7.04a – Meal Reimbursement for International Travel
• * 7.05 – Cancellation of Classes
• * 7.06 – Reallocation of Faculty Workload
• * 7.06a – Assigning Faculty Overloads 
• * 7.07 – Unit Criteria
• * 7.08 – Transcripts
• * 7.09 – Compensation for Fulbright Scholars
• * 7.10 – Reallocation of Space
• * 7.11 – Budget Policies & Procedures
• * 7.12 – Promotion and PTR Compensation
• * 7.13 – Textbook Adoption
• * 7.14 – Academic Policy on AI

Implementation

• * Academic Procedures for Inclement Weather
• * Civility Policy
• * Consortium Agreement
• * 
• * Grants & Sponsored Awards
• * Request for Start Up Funds 
• * Graduate Faculty Appointment Form
• * ºÚÁÏÕýÄÜÁ¿ Procedure for ACAF 1.00
• * ºÚÁÏÕýÄÜÁ¿ Procedure for ACAF 1.50
• * ºÚÁÏÕýÄÜÁ¿ Procedure for ACAF 1.61
• * ºÚÁÏÕýÄÜÁ¿ Procedure for ACAF 2.00
• * ºÚÁÏÕýÄÜÁ¿ Procedure for ACAF 2.06
• * ºÚÁÏÕýÄÜÁ¿ Procedure for ACAF 2.20
• * ºÚÁÏÕýÄÜÁ¿ Procedure for ACAF 3.15

---

Advancement – ADV

System Policies

• 5.04 – 
• 5.05 – 

---

Board of Trustees – BTRU

System Policies

• 1.02 – 
• 1.04 – 
• 1.06 – 
• 1.09 – 
• 1.12 – 
• 1.14 – 
• 1.15 – 
• 1.16 – 
• 1.18 – 
• 1.19 – 
• 1.20 – 
• 1.22 – 
• 1.24 – 
• 1.25 –
• 2.01 – 
• 2.03 – 
• 3.00 – 
• 3.01 – 
• 3.02 – 

---

Business Affairs – BUSA

System Policies

• 1.00 – 
• 3.06 – 
• 7.00 – 
• 7.05 – 
• 7.06 – 

ºÚÁÏÕýÄÜÁ¿ Policies

• * 1.10 – Space Guidelines for Faculty and Staff

Implementation

• * Consortium Agreement
• * Addendum to Consortium Agreement 
• * Indirect Cost Recovery

---

Civil Rights and Title IX – CR

System Policies

• 2.00 – Equal Opportunity and Affirmative Action

ºÚÁÏÕýÄÜÁ¿ Policy

• *1.00 – ºÚÁÏÕýÄÜÁ¿ Policy Against Discrimination, Harassment & Sexual Misconduct

---

Communications – COMM

Implementation

• * Logo Usage Guidelines
• * Social Media Policy
• * Web Policies and Procedures

---

Event Planning and Special Events

Implementation

• * Alcohol Beverage Policy
• * Facilities Usage
• * Tailgating Policy
• * Theatre

---

Facilities Management – FCMN

System Policies

• 1.00 – Procurement of Architectural/Engineering and Other Professional Services Related to Design and Construction
• 1.03 – Leasing of Real Property
• 1.05 – Leasing “Lease-outs” of State-Owned Property to Non-University Parties
• 1.06 – Establishment of Permanent Improvement Projects
• 2.06 – Building Maintenance for Academic/General Areas

ºÚÁÏÕýÄÜÁ¿ Policies

• * 2.06A – Building Maintenance for Academic/General Areas
• * 2.06B – Building Maintenance for Housing and Residential Life Areas
• * 2.09 – Landscaping and Waste Management Services
• * 2.10 – Motor Vehicle Use on University Grounds
• * 2.15 – Campus Utilities and Energy Distribution

Implementation

• * Facilities Key Policy
• * Sustainable Energy Policy

---

Administration and Finance – FINA

System Policies

• 1.00 – 
• 1.20 – 
• 1.22 –
• 1.23 –
• 1.24 –
• 1.25 –
• 1.50 –
• 2.06 – 
• 2.12 – 
• 2.13 –  
• 2.14 – 
• 2.15 – 
• 2.18 – 
• 2.19 – 
• 2.20 –
• 2.40 –
• 2.50 –
• 2.51 –
• 2.82 – Asset Management
• 3.00 – 
• 3.03 – 
• 3.06 – 
• 3.09 – 
• 3.12 – 
• 3.15 – 
• 3.17 – 
• 3.19 – 
• 3.21 – 
• 3.30 – 
• 3.31 –
• 3.35 –
• 3.40 –
• 3.50 –
• 4.00 – 
• 4.01 – 
• 4.03 – 
• 4.04 – 
• 4.06 –  (formally BUSF 4.06)
• 4.10 – 
• 4.11 – 
• 4.12 – 
• 4.13 – 
• 4.14 – 
• 5.10 –
• 5.20 –
• 5.30 –
• 6.00 – 
• 6.01 – 
• 6.03 – 
• 6.06 – 
• 6.09 – 
• 6.11 – 
• 7.00 – 
• 7.08 – 
• 8.01 – 

Implementation

• – Chart of Accounts
• – Agency Funds (Z Funds)
• – Internal Funds (N Funds)

• – Foreign Gift and Contract Reporting
• – Foreign Gift and Contract Reporting
• – Accounts Payable
• – Interdepartmental Transfers
• – Independent Contractor
• – Independent Contractor Checklist
• – Foreign Source Statement
• – Travel
• – Relocation and Moving Allowance
• – Asset Management
• – Carryforwards
• – Cost Share
  • – In-Kind Contribution Form
• – External Audits
• – Participant Support Costs
  • – Participant Support Payment Form
• – Post Award Process
• – Pre-Awards Costs
• – Principal Investigator Disengagement
• – Cost Principles
• – Time and Effort Reporting
• – Sponsored Award Close Out
• – Grants Uncollectible Receivables
• – Subrecipient Monitoring
• – Subrecipient Monitoring Risk Matrix
• – Cost Transfers
• – Cash Management
• – Revolving Bank Accounts
• – Salary Overpayment

• General records retention schedule for State Colleges and Universities

---

Human Resources – HR

System Policies

• 0.00 – 
• 1.01 – 
• 1.02 – 
• 1.03 – 
• 1.06 – 
• 1.07 – 
• 1.08 –
• 1.09 – 
• 1.10 – 
• 1.12 – 
• 1.15 – 
• 1.18 – 
• 1.22 – 
• 1.24 – 
• 1.25 – 
• 1.27 – 
• 1.30 – 
• 1.33 – 
• 1.34 – 
• 1.36 – 
• 1.37 – 
• 1.38 – 
• 1.39 – 
• 1.42 – 
• 1.45 – 
• 1.48 – 
• 1.51 – 
• 1.57 – 
• 1.58 – 
• 1.60 – 
• 1.61 – 
• 1.63 – 
• 1.65 – 
• 1.66 – 
• 1.68 – 
• 1.69 – 
• 1.77 – 
• 1.78 – 
• 1.79 – 
• 1.81 – 
• 1.84 – 
• 1.85 – 
• 1.86 –
• 1.87 –
• 1.89 –
• 1.90 – 
• 1.95 – 
• 2.01 – 
• 2.02 – 

---

Information Technology – IT

System Policies

• 1.00 – 
• 3.00 – 
• 5.00 – Digital Accessibility

Implementation

• * Help Desk Data Transfer Policy
• * Help Desk Software Installation Policy
• * IT Procedure – Student Account Lifecycle
• * Loaner Equipment Checkout Policy
• * Media Services Policy
• * Personal Identifying Information Policy
• * Student E-mail Policy
• * Sustainable Computing Policy

---

Law Enforcement and Safety – LESA

System Policy

• 6.20 –

---

Libraries – LIB

ºÚÁÏÕýÄÜÁ¿ Policies

• * 1.00 – University Libraries–General
• * 1.01 – University Libraries-Misuses and Penalties
• * 1.03 – Archives and Record Management

---

Office of Research – RSCH

System Policies

• 1.00 – 
• 1.01 – 
• 1.02 – 
• 1.03 – 
• 1.04 – 
• 1.05 – 
• 1.06 –
• 1.07 –
• 1.08 –
• 1.10 –
• 5.03 –

---

Student Affairs – STAF

Campus Recreation

ºÚÁÏÕýÄÜÁ¿ Policies

• * 2.03 – Conduct at Upstate Wellness Center
• * 2.06 – External User Group Policy for Campus Recreation
• * 2.09 – Sport Clubs Eligibility and Membership
• * 3.06 – Intramural Eligibility
• * 3.14 – Eligibility and Membership in Sports Clubs, Insurance for Sports Clubs
• * 3.16 – Outdoor Recreation Rental Equipment
• * 3.24 – Sport Club Program, Upstate
• * 10.01 – Wellness Center Student Membership, Upstate
• * 10.02 – Current and Retired Faculty and Staff Membership
• * 10.03 – Wellness Center Spouse Membership, Upstate
• * 10.04 – Locker Rental, Upstate
• * 10.06 – General Information Policies – Wellness Center
• * 10.70 – Wellness Center Guest Policy

Disability Services

ºÚÁÏÕýÄÜÁ¿ Policy

• * 6.02 – Accommodations for Students with Disabilities

Health Education

Implementation

• * Alcohol and Other Drugs University Policy
• * Alcohol and Other Drugs Health Risks
• * Alcohol and Other Drugs Treatment Resources
• * * 2024 Alcohol and Other Drugs Biennial Review Report
• * Tobacco-Free Campus Policy

Health Services

ºÚÁÏÕýÄÜÁ¿ Policies

• * 1.03 – HIV AIDS Testing Policy
• * 7.01 – Eligibility and Fees for Health Services
• * 7.06 – Pre-Enrollment Immunization Program
• * 7.07 – Health Services Visit Verification
• * 7.09 – Dismissal of Patient from Care
• * 7.12 – Tuberculosis Screening
• * 7.13 – Release of Medical Records-Confidentiality

Student Life

ºÚÁÏÕýÄÜÁ¿ Policies

• * 3.01 – Advisors for Student Organizations
• * 3.03 – Late Night Event
• * 3.05 – Hazing
• * 3.09 – Registered Student Organizations
• * 3.11 – Posting Promotional Material, Including Banners
• * 3.22 – Fundraising by Student Organizations
• * 3.23 – Outdoor Event Registration

Implementation

• * Code of Student Conduct
• * Code of Academic Integrity
• * Animals on Campus Policy
• * Withdrawal for Medical Reasons 

---

University Administration – UNIV

System Policies

• 1.00 – 
• 1.51 – 
• 1.52 – 
• 1.60 – 
• 1.70 – 
• 2.00 – Freedom of Information Policy
• 2.10 – Prohibited Consensual Relationships
• 2.50 – 
• 3.03 –
• 3.04 –
• 4.00 – 
• 5.50 – 
• 6.00 –
• 7.00 – 
• 7.01 –
• 8.00 – 

ºÚÁÏÕýÄÜÁ¿ Policy

• * 9.00 – Academic and Administrative Reorganization

Implementation

• * Internal and External Survey Administration
• * ºÚÁÏÕýÄÜÁ¿ Procedure for UNIV 1.00
• 1.70 –

---

University Development – DEVL

System Policy

• 1.00 – 

Implementation

• * Fundraising and Solicitation

---

Vehicle Management and Parking Services – VMPS

System Policies

• 2.00 – 
• 3.15 –
• 4.00 – 
• 5.00 – 
• 6.00 – 

Implementation

• * Booting Policy
• * Golf Carts, Accessibility Carts, Low Speed and Utility Vehicles on Campus
• * Parking Rules and Regulations